Team Assistant Lead

July 01, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
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is Germany's best-known AI company. We develop neural networks to help people work with language. With DeepL Translator, we have created the world's best machine translation system and made it available free of charge to everyone online. Over the next few years, we aim to make DeepL the world's leading language technology company.

Our goal is to overcome language barriers and bring cultures closer together.

What distinguishes us from other companies?

DeepL (formerly Linguee) was founded by developers and researchers. We focus on the development of new, exciting products, which is why we spend a lot of time actively researching the latest topics. We understand the challenges of developing new products and try to meet them with an agile and dynamic way of working. Our work culture is very open because we want our employees to feel comfortable. In our daily work we use modern technologies - not only to translate texts, but also to create the world's best dictionaries, and solve other language problems.

When we tell people about DeepL as an employer, reactions are overwhelmingly positive. Maybe it's because they have enjoyed our services, or maybe they just want to get on board with our quest to break down language barriers and facilitate communication.

What will you be doing at DeepL?

From day one, the Team Assistant Lead will have an immediate impact on the company's productivity, leading the company-wide Assistant team, streamlining and operationalizing strategic initiatives, ensuring the team can offer appropriate executive support across all functions, and communicating objectives between departments. You provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the company. As we grow fast, it is important that our teams can count on your vision and hands-on experience to scale the administrative bandwidth accordingly. Through your deep experience in team assistance or a chief of staff role, your organizational and communication skills will shine as you lead and build the function. You enjoy supporting highly technical teams with operational duties, event organization, travel arrangements and internal documentation. Our international and friendly teams are looking forward to becoming even more effective together with you!


Your responsibilities

  • Liaise directly with all stakeholders on the board and leadership team level and work with executives on decision-making, program management, and initiative implementation
  • Review, design, and execute on improvements to org structure, find knowledge and skills gaps and help address them
  • Be the go-to person and organizer for company-wide activities such as all- hands, quarterly goals processes or other internal communication
  • Create clear and scalable processes that allow you and your team to support all departments on a broad variety of tasks
  • Organize bigger events and related travel; this may include conferences, road shows, or customer meetings
  • What we offer

  • Make an impact! We break down language barriers worldwide and bring different cultures closer together
  • Experience the excitement of a rapidly growing scale-up. Over the last year we doubled in size with employees located across UK, Netherlands, Germany, Poland, and Japan
  • We've got your back. We are an experienced, highly committed team with transparent decision-making processes. We cherish collaboration and efficiency, but the human approach, trust, empathy, and inclusivity are just as important
  • A nice office in Cologne, the possibility to work remotely and a lot of flexibility
  • Regular innovative team-building events - internationally
  • The opportunity to design an assistance function the way you've always envisaged that it should be built

  • People leadership experience in supporting teams

  • Extensive C-level executive assistance experience, business management or a previous chief-of-staff role; experience supporting teams in a tech or SaaS company is desirable
  • Proactive multi-tasking mindset with problem-solving skills and ability to prioritize tasks effectively
  • Passion for communication and people management; you lead by example
  • Outstanding planning and organizational skills, working with agendas, event planning, and travel arrangements in an international environment
  • Expert knowledge of the Microsoft Office suite. Affinity for design and previous work experience with Slack, Confluence, Zoom and Jira are also a big plus
  • Strong communication skills in English and good command of German, both spoken and written
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